This is an offer letter for a non-executive hourly or salaried employee that describes the basic terms of the position offered.
[Name of Candidate]
Subject: Offer Letter
Dear [Name of Candidate],
[Company Name], [Type of Company and State of Organization, for example “a New York corporation”] (the “Company”) is happy to offer you employment on the terms set forth below:
Role. Your title will be [Title]. You will initially report to [Name and Title of Manager]. This is a [full-time/part-time] [exempt/nonexempt] position. As [Title], you will be responsible for [List of Duties] and any other duties and responsibilities that are reasonable and consistent with your position as may be assigned to you from time to time. You agree to devote your full business time, attention and best efforts to the performance of your duties.
Location and Start Date. Your anticipated start date is [Date]. You will work out of the Company’s office located at [office address], but may be required to travel from time to time.
Compensation. You will be paid [a salary of $[Amount] per pay period (equivalent to $__ per year)/on an hourly basis at the rate of $[Hourly Rate] per hour] [, plus all applicable overtime as required by law], in accordance with Company’s standard payroll schedule and subject to all required withholdings and deductions. Your compensation may be adjusted pursuant to Company policies, as in effect and amended from time to time. [You also may be eligible for a [Type of Bonus/Commission] in accordance with the Company policies [or applicable compensation plan].
Benefits. During your employment you will be eligible to participate in benefits made generally available to employees on the same terms and pursuant to the same conditions of eligibility that apply to all similarly situated employees, including but not limited to [vacation/Paid Time Off (PTO),] [group medical and life insurance,] [disability benefits,] and [other].
Employment at Will. Your employment with Company will be “at will.” That means that you or Company may terminate your employment at any time and for any reason.
Company Policies. All employment with Company is subject to the policies and procedures generally applicable to all employees [as outlined in/located at] and, by accepting employment, you agree to be bound by and comply with all policies and procedures.
Current/Former Employment Agreement. You hereby represent and warrant to Company that you have no legal obligations (including, but not limited to, any non-compete/non-solicitation or other comparable agreement) that prohibit you from performing your duties for Company.
Proprietary Information of Current or Former Employers. Company does not allow employees to use proprietary or confidential information of their former employers. By your signature below you are agreeing that you understand Company’s policy and agree not to bring to Company any property belonging to any other employer and agree not to use any proprietary information of any other employer in your employment with Company.
Offer Contingencies. This offer is contingent on the following. This offer will be withdrawn if any of the below conditions, or any other provisions of this offer letter, are not satisfied.
- Identity and Work Authorization. This offer is contingent on you providing both proof of your identity and demonstrating your legal authorization to work in the United States as required by law.
- Reference and Background Check. This offer is contingent upon the successful completion, as determined by Company, of all background and reference checks, drugs screens, and required documentation, requested or performed by Company.
- Execution of Additional Documents. This offer is contingent onyour execution of the following employment related documents: [confidentiality and proprietary rights, non-compete, employee handbook acknowledgement, other].
Miscellaneous. This offer letter comprises the complete terms of the offer regarding your employment. Any oral promises or commitments of any kind made during the interview process or made by a supervisor or manager or anyone else at Company, are not valid unless contained in this offer letter.
We are excited at the prospect of you joining the [Company Name] team. If you have any questions about the above details, please give me a call. To accept this offer, please sign and return the enclosed duplicate of this offer letter to [Name and address] within [number] days. This offer expires on [Date].
[Name of Authorized Signatory]
[Title of Authorized Signatory]
Acknowledged and Agreed: